Build for the Award. Manage for the Business. Scale for the Future.
Congratulations! You won a federal award. Now the government wants to see your numbers. ADC GovCo designs your accounting system for adequacy and DCAA compliance that keeps federal contractors and SBIR and STTR awardees compliant and audit-ready, allowing you to focus on your research. Whether this is your first federal award or follow-on research funding, the needs of your accounting system change from inception to commercialization. Our solutions are designed for the simplicity of having your first award while maintaining scalability as you increase your federal award portfolio, raise capital, and move towards commercialization.
Winning the Award is Only the Beginning
Federal award accounting is not a different kind of accounting. It includes disciplined, complete, and well-documented recordkeeping and reporting requirements. A compliant accounting system’s adequacy is dependent on financial data that are structured correctly and maintained consistently.
Federal awards require your accounting system to support:
Costs segregated into direct, indirect and unallowable pools, by job and by type.
Indirect rates projected and monitored, with final rates calculated, negotiated and closed.
We have been doing this for more than 20 years. We leverage this experience across multiple federal agencies, including DoD, NIH, NSF, DOE and other agencies participating in the SBIR and STTR programs, and we know where each agency differs.
What We Do and How We Do It
Our work starts with a defined scope, a practical implementation plan, and a fixed-price fee structure. Each engagement is designed around the services your company needs now, with the flexibility to add support as your federal award portfolio, accounting requirements, and business needs continue to grow.
- Full-Outsourced Accounting
What We Do
We handle the day-to-day accounting federal awardees need to stay organized, compliant, and ready for review. From transactional processing and reconciliations to cost tracking, labor distribution, and financial reporting, we maintain the accounting records behind the award so your team can stay focused on the work. Services include federal billing, drawdowns, indirect rate support, incurred cost submissions, proposed billing rates, and agency-specific reporting tied directly to compliant accounting records.
How We Do It
We assess your award requirements, accounting system, chart of accounts, cost pools, timekeeping, and reporting needs, then build and maintain the day-to-day accounting workflow. Transaction processing, reconciliations, labor distribution, indirect rate support, billing support, and financial reporting are bundled into a fixed monthly price.- Government Billing Services
What We Do
For companies that have adequate internal functionality, we prepare and support federal award billing using accounting records that are structured for compliance. Whether you need cost-reimbursable invoices, indirect rate support, drawdowns, or agency-specific reporting, we help ensure amounts billed are accurate, documented, and tied back to the books. This service includes indirect rate support, incurred cost submissions, proposed billing rates, and agency-specific reporting tied directly to compliant accounting records.How We Do It
For companies with adequate internal accounting capacity, we use your existing records to prepare federal billings, drawdowns, indirect rate support, incurred cost submissions, proposed billing rates, and agency-specific reporting. The billing scope is agreed to in advance and priced as a fixed-fee deliverable.- Corporate Tax and R&D Credits
What We Do
We support the corporate tax side of growing research companies, including corporate tax compliance, planning, preparation, and R&D credit opportunities. Our work connects directly to the company’s accounting records, award activity, and qualified research expenditures. This approach creates a seamless integration of company financial data with corporate tax and R&D credit preparation.How We Do It
We connect your accounting records, award activity, payroll data, and qualified research expenditures so corporate tax preparation and R&D credit work are supported by the same financial data used to manage the company. The tax and credit scope is defined up front and delivered on a fixed-price basis.- Financial Planning & Analysis (fCFO/FP&A)
What We Do
For our venture-backed firms, we help translate your accounting data into business-level budgets and forecasts for cash runway and scenario planning. This service is also available at the federal award level. Again, leveraging your existing data under our full outsource services, this process is streamlined by utilizing existing data.How We Do It
We translate accounting and award data into budgets, cash runway models, scenario planning, and award-level financial visibility. Because the work is built from existing accounting records, we can define the recurring planning and reporting cadence in advance and deliver it through a fixed-price engagement.- SBIR & STTR Accounting and Compliance
What We Do
Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) awards provide federal funding to small businesses developing innovative technologies with the potential for commercialization. Whether your funding is issued as a grant or contract, the award brings detailed requirements for accounting, timekeeping, cost allocation, billing, and reporting. ADC GovCo builds the accounting foundation your award requires and stays involved as your compliance partner, helping maintain the financial systems, accounting records, and reporting support needed to keep your award on track from day one through closeout.Our Approach
We are an entrepreneurial firm serving entrepreneurial research companies. Our role is to build accounting, compliance, tax, and financial systems that let you spend more time advancing your research and less time worrying about whether your records will satisfy a federal review.
We help you think like a business, with the government as one important customer among many. From your first award through follow-on funding, capital raises, scaling operations, and commercialization, we provide practical guidance that keeps the accounting foundation aligned with both federal requirements and the long-term needs of the company.
Major Agencies
Department of Defense (DoD)
DCAA-administered on-site/virtual pre-award surveys, typical indirect rate structure consists of overhead and G&A pools, no safe rates, incurred cost submissions and proposed billing rates required for reimbursable awards, annual review/audit of the adequacy of incurred cost submissions, final vouchers and related releases necessary to close out contract.
National Institutes of Health (NIH)
Pre-award primarily done through financial system questionnaire, typical indirect rate structure consists of fringe and facilities and administration (F&A), or F&A only, safe harbor rates available for for-profit organizations, compliance audits when federal expenditures exceeds annual threshold, indirect rate proposals required for awardees with negotiated indirect rates. Interim and final federal financial reports required throughout the grant period of performance and closeout.
National Science Foundation (NSF)
Pre-award primarily done through financial system questionnaire, typical indirect rate structure consists of fringe and facilities and administration (F&A), or F&A only, safe rates available for for-profit organizations, compliance audits when federal expenditures exceeds annual threshold, indirect rate proposals required for awardees with negotiated indirect rates. Interim and final federal financial reports required throughout the grant period of performance and closeout.
Department of Energy (DOE)
Agency-administered on-site/virtual pre-award surveys, typical indirect rate structure consists of fringe and G & A pools, no safe rates, incurred cost submissions are required if checked off in the reporting requirements checklist, annual review/audit of the adequacy of incurred cost submissions, quarterly federal financial reports required, final voucher and related documentation necessary to close out grant.
What Our Clients Say
“Looking back on our first year as a government contractor, it’s hard to imagine where we would be without ADC. We were so much more confident in our interaction with the government as a result of having someone who spoke the language in our corner. I highly recommend their services to any small company trying to navigate the government contracting waters for the first time.”
— Steve Albano, CFO, Snowdon, Inc., Monmouth Junction, NJ
“We greatly appreciate George Moker’s expertise in advising us in keeping our accounting operations consistent with all the SBIR requirements. His knowledge is extensive, always up to date, and his ability to integrate new changes into the QuickBooks bookkeeping is most helpful. In his remote support sessions he is always clear, and very efficient at instructing our staff.”
— Sheldon Schultz, Ph.D., President, Seashell Technology LLC, La Jolla, CA
“The professionals at ADC delivered outstanding presentations containing valuable information for our attendees. The level of entrepreneurial enthusiasm and support that Managing Director George Moker brings to his firm and his clients is an asset to any small business looking to employ the firm’s services.”
— Kelly Wylam, Director, The Innovation Partnership, Harrisburg, PA
Who We Are
We have a full transactional, analysis, compliance, tax, and strategic team. Our team is led by:
Brittany R. Leary, Partner, MBA, CPA
Brittany leads ADC CPA’s Government Contracting and R&D Division. She works with venture-backed and government-funded R&D startups, including SBIR and STTR awardees, helping them build practical financial reporting, planning, grant accounting, and compliance processes as they move from research toward commercialization. Before ADC, Brittany worked at RSM in finance and accounting consulting (FAO) and audit, giving her a strong foundation in financial reporting and disciplined client service. She is a licensed Massachusetts CPA and holds an MBA and BSBA from Suffolk University.
George G. Moker, Senior Director, EdD, MBA, CPA
George specializes in venture-backed and government-funded R&D startups, including companies funded through SBIR, STTR, federal agencies, equity investment, convertible debt, and SAFE agreements. He founded Moker CPA PC in 2002, which later became ADC CPA’s Government Contracting and R&D Division. George helps startups with financial planning, budgeting, forecasting, indirect rate management, government contract and grant compliance, and commercialization strategy. He previously served in senior finance and operations roles for a government contractor and held entrepreneurship leadership and faculty roles at Suffolk University. He is a licensed Massachusetts CPA and holds an EdD from Drexel University and an MBA from Suffolk University.
Have an Award, or Expect One Soon?
Talk to someone who has read the compliance requirements before. A short call tells you whether your current system will survive an audit.